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Meeting Minutes - November 8, 2004 |
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Members Present Susan Garrett, Chairman Members Absent Carole Wernstrom R.N. (excused) Others Present Philip Campbell, Executive Director
Ms. Garrett, Chairman, called the meeting to order at 6:00 p.m.
Ms. Garrett welcomed everyone to the November 8th Board meeting. Ms. Garrett and Ms. Johnston signed the Certificate of Recognition awards. The certificates were awarded to Mr. Pezzoli for the instrumental role he played in securing a grant for Region Ten to build a group home in Louisa County and to Mary Miller for her years of volunteer work with Region Ten. III. COMMENTS FROM THE PUBLIC Ms. Garrett asked if there were any comments from the public. There were none.
Ms. Garrett asked if there were other items that needed to be added
to the agenda. There was one item added to the agenda: the VACSB
agenda. Ms. Garrett praised the recipients of the Certificate of Recognition awards and thanked them for their hard work. VI. APPROVAL OF THE OCTOBER 11th , 2004, BOARD MEETING MINUTES Dr. Moody requested that his name be added to the member’s present list as he was in attendance at the October 11th Board meeting. Ms. Garrett stated that needed to be corrected. ON A MOTION BY MS. BARRETT, SECONDED BY MS. GIBSON, THE MINUTES OF THE OCTOBER 11, 2004 BOARD MEEETING WERE VOTED UNANIMOUSLY APPROVED AS CORRECTED. VII. EXECUTIVE DIRECTOR’S REPORT Mr. Campbell started off by stating that the process of drafting the FY06 Budget would begin in the next several months. The Annual Budget Preparation Cycle outlines the process by which we will submit budget requests for City of Charlottesville, Albemarle, Greene, Louisa, Fluvanna, and Nelson counties. These requests will be for the agreed upon shares formula for funding that conforms to their budget cycles. Mr. Campbell stated that this was his first Executive Director’s report. Mr. Campbell stated that he would be creating a monthly Executive Director’s Report to include his updates along with the Division Director’s updates. Mr. Campbell stated that a Governor’s Conference would be held in December on the ninth and tenth in Richmond, VA. Any Board member or Director who wishes to attend is to get in touch with Ms. Keener and she will make travel arrangements and register them for the conference. Mr. Campbell reported on the Six Foundations that the Department of Mental Health, Mental Retardation, and Substance Abuse Services has been developing to update its vision for the Commonwealth’s system of services. The result is a collaborative vision that embraces self-determination, empowerment, and recovery. The six foundations are Accountability, Access, Quality of Services, Partnerships, Coordination, and Funding. Mr. Campbell stated that he wants to see if the Region Ten departments are following these foundations. Enclosed in Mr. Campbell’s report was an article from Virginia DD Network News entitled “ Supporting Virginians with Disabilities in Their Communities”. Mr. Campbell stated that it is a question of institutions vs. communities. People are better off in the communities. The funds that are allotted for state institutions could be used to serve double the amount of people in their communities. Ms. Barrett stated that there are eighteen state institutions in the Commonwealth of Virginia. Mr. Stern asked who pays for the consumer’s services in the community, to which Mr. Campbell replied that Medicaid pays for consumer services in communities. Mr. Campbell highlighted the following from the Division Directors’ Reports: Ms. Davis reported that in the Substance Use Disorders Division there is a waiting list for outpatient therapy. Ms. Maltais reported that the Mental Retardation Services Division has twenty-five vacant staff positions. Ms. Maltais reported that her staff has to put in overtime to provide this coverage. Ms. Maltais stated that one of the twenty-five vacant positions was an Operating Manager. This position would be responsible for recruiting for the Mental Retardation Services Division. Mr. Pezzoli reported that a Housing and Urban Development grant, in the amount of $330,300.00, has been received for a five-bedroom group home to be constructed in Louisa County on property owned by Region Ten, Inc. Dr. Becker reported that in the Access and Quality Assurance Division
there has been an increase in the number of people seen for Access
appointments. Dr. Becker also reported that the Medicaid waiver
funding has been received and allotted to six people with mental
retardation. Mr. Murphy stated that a resolution was made by the Executive Committee to sign the Registration Fee Assessment fee notice and Annual Report on behalf of Region Ten. Mr. Murphy stated that a resolution was passed to allow Mr. Campbell
to bank with Bank of America on Region Ten’s behalf. Mr. Stern reported that the consultant from MGT of America met with Region Ten staff the week of October 11th. Dr. Lewis sent Job Content Questionnaires to staff and they were to be returned to their supervisors by October 28th. Dr. Lewis will then have the surveys back to MGT of America by November 11th. Mr. Stern stated that more work was needed on a handout regarding
the turnover rate for Region Ten, which had been passed out at the
Personnel Committee. Mr. Campbell stated that a new turnover rate
formula has been used since the Personnel Committee met; the new
turnover rate was calculated without using internship data. Mr. Brown reported that the FY04 budget audit has been completed. The Finance Committee has been drafting the Performance FY06 Budget. There have been slight changes from the initial budget in expenditures. Mr. Murphy asked how it was decided to use the shares formula, to which Mr. Brown replied that the formula was developed using the locality and number of consumers in that locality. Dr. Sheras asked if a study could be created to see if there were different formulas that could be used for the budget. Mr. Campbell stated that the Finance Committee could start looking at using different formulas. XI. REVIEW AND UPDATE BOARD POLICIES Ms. Barrett stated that Policy # 22 BUDGET PREPARATION AND REVISION APPROVAL PROCESS needed to be updated and corrected to show November and not December and that Policy #5 BOARD MEMBER ATTENDANCE needed to be enforced. Ms. Barrett asked what accommodations for people with disabilities
are being made for the Fourth Street N.E. building to improve accessibility
for employees and the public. Mr. Campbell reported that renovations
are to start in the near future to convert the lower level bathroom
into a handicapped bathroom and a phone line has been installed
for the public to use to contact Human Resources. Ms. Barrett requested
that page # 23 of Policy #15 be made legible. XII. REVIEW AND UPDATE BOARD ORIENTATION Mr. Campbell suggested that when a new Board member came to Region Ten that a Board orientation be held with small groups visiting the Region Ten sites. Ms. Barrett asked that a new Board roster be given to all Board members. XIII. REVIEW AND UPDATE STRATEGIC PLAN Ms. Garrett stated that normally the strategic plan was reviewed at a Board retreat. Mr. Campbell stated that he would give the Board a status report on the strategic plan. He would get together with the Division Directors and go over the strategic plan. Ms. White suggested that a quarterly status report could be done. Mr. Campbell reported that $57,000.00 had been awarded and used for PSA radio spots for children’s services. The info-commercials had already been heard on WINA. XIV. REVIEW PRELIMINARY BUDGET ON A MOTION BY MR. BELAIR, SECONDED BY DR. SHERAS, THE BOARD VOTED TO ACCEPT THE PRELIMINARY BUDGET BY ASKING FOR 4.5% INCREASE IN LOCAL FUNDS. XV. REVIEW INSURANCE COVERAGE The Board members reviewed the Region Ten Community Services Board standard schedule of current property and casualty insurance. Mr. Kelley asked if Region Ten could look at higher deductibles to lower costs. Mr. Brown replied that some of the policies had only one option. XVI. REVIEW OF MANAGEMENT’S USE OF TECHNOLOGY Mr. Brown explained that the “Management’s Use of Technology”
was a report of what Region Ten had on their network and how many
workstations and printers Region Ten maintained. The IT staff consists
of only five positions to serve a five county area. Rev. Cameron reported that he and Mike Huntley met with Rev. Harlow
in Nelson County to discuss property that may be given to Region
Ten for a future group home. XVII. OTHER BUSINESS Ms. Barrett handed out a Virginia Association of Community Services Boards Priorities for Consumer Services. Ms. Barrett stated that it explained the VACSB 2005-2006 action steps to incrementally address system needs. ON A MOTION BY MS.GIBSON, SECONDED BY MS. JOHNSTON, THE MEETING WAS ADJOURNED AT 7:50 P.M.
Carol Johnston
NOVEMBER 8th, 2004, BOARD MEETING MINUTES Members Present Susan Garrett, Chairman Members Absent Others Present Philip Campbell, Executive Director I. CALL TO ORDER Ms. Garrett, Chairman, called the meeting to order at 7:50 p.m.
ON A MOTION BY MS. BARRETT AND SECONDED BY DR. SHERAS, THE OCTOBER 11TH BOARD MINUTES WERE UNANIMOUSLY VOTED TO BE APPROVED AS CORRECTED III. LOUISA PROJECT Mr. Pezzoli stated that Region Ten has received a grant from the
Housing and Urban Development for $330,300.00 for the purchase of
a group home in Louisa County. ON A MOTION MADE BY REV. CAMERON, SECONDED BY MS.GIBSON, THE MEETING WAS ADJOURNED AT 8:15 P.M.
Carol Johnston |
