Region Ten - Board Meeting Minutes

Board Meeting Minutes - March 10, 2008

Region Ten Community Services Board
Board Meeting Minutes
March 10, 2008
6:00 PM
502 Old Lynchburg Rd
Charlottesville, VA

Members Present

Mike Kelley, Chair
Joe Szakos, Vice Chair
Barbara Barrett
William Hale
Carol Johnston
Julie Dickey
Clyde Gouldman
Owie Samuels
Neal Walters

Members Absent

Angela Hammond
Roxanne White
Steven Stern
Steve Welsh

Others Present

Robert Johnson, Executive Director
Caruso Brown, Deputy Executive Director
Marcia Becker, Rural Services Director
Jessica Spears, Administrative Assistant
Jane Lewis, Quality Improvement and Standards Director
David Moody, Medical Director
Martha Maltais, MR/DD Services Director
Reed Banks, Adult Rehabilitation Services Director
Lynn Shoen, Access and Case Management Director
Linda Hamilton, Adult Clinical Services Director
Ken Moore, Consumer Advocate
Neta Davis, Child & Family Services Director
Kathy Williams
Ruthann Robinson
Jeff Sobel
Lisa Potts
Joann Murphy Osborne
Lisa Hearl
Debra Knighton
Randy Jones; Robinson, Farmer & Cox

I. Call to Order
Mr. Kelley called the meeting to order at 6:03 PM.

II. Welcome
Mr. Kelley welcomed everyone to the meeting.

III. Comments from the Public
There were no comments at this time.

IV. Specification of Other Items to be added to the Agenda
There were no new items at this time.

V. Approval of the February 11, 2008 Minutes
Mr. Kelley asked for approval of the February 11, 2008 Public Board Minutes.

On a motion made by Ms. Johnston and seconded by Ms. Barrett, the February 11, 2008 Public Board Minutes were unanimously approved.

A new Board Contact Roster was requested for all Board Members.

VI. Audit Report
Randy Jones from Robinson, Farmer and Cox presented Region Ten’s FY07 Audit Report.

Mr. Johnson, on behalf of the Finance Committee, thanked Caruso Brown and Kathy Williams for their dedication and hard work in turning around last year’s audit and making this year’s audit a very good one.

VII. Adult Developmental Residential Presentation
Ms. Maltais introduced Lisa Hearl, Lisa Potts and Joann Murphy Osborne for the Adult Developmental Residential Presentation. Before the presentation began, Ms. Maltais also noted that the month of March was Intellectual Disabilities Awareness and Inclusion Month. Friday, March 21st at 1:00 PM at Meadowcreek Best Buddies and Madison House will be honored. At 10:00 AM on the same day, there will be a craft sale in the Training Room. From 6:00-9:00 PM there will be a dance with DJ, Jim Peterson. All festivities will be held at Meadowcreek.

Also, on March 26th at 1:00 PM during a workshop on how to write your own book will be authors Paul DuBois and Jennifer Swender, part of Virginia Festival of the Book, held at Meadowcreek.

VIII. Executive Director’s Report
Please see the previous month’s Board Packet.

IX. Executive Committee
Unanimous Consent form. This form will be sent to Jim Cox for review. There are changes that will need to be made.

Policy Statement. Proposed by the Executive Committee. Mr. Johnson was asked several months ago to come up with an appropriate proposal for under what amount is it okay for him to make decisions without having to come to the board for approval. The proposal is: Any expenditures that will exceed the Region Ten Board’s adopted fiscal year budget by more than 1% accrued budget expenditures must be submitted to the board as a proposed revision to the previously adopted budget.

Mr. Szakos accepted the revisions. Mr. Hale called the question. The proposal was unanimously approved.

Secretary Nomination. With Kathy Tolton’s move out of Nelson County, she is giving up her place on our Board. She was serving as secretary, and so a nomination for new secretary is needed. The Executive Committee would like to nominate Angela Hammond for this position.

Mr. Kelley asked for other nominations. There were none at this time. All board members approved the appointment of Angela Hammond as Secretary.

X. Personnel Committee
Mr. Kelley discussed the prior meeting with Board Members due to Ms. Hammond’s absence. The meeting consisted of the Executive Director’s Evaluation of the past year. It is the recommendation of the committee to negotiate the renewal of Mr. Johnson’s contract. Forward talks will begin March 27th. The recommendation received full approval from the board.

XI. Finance Committee
No report at this time.

XII. Public Policy & Advocacy Committee
Mr. Szakos asked that board members contact their local government officials to give them a better understanding of what Region Ten stands for and what we do. He suggested taking officials on tours of Region Ten or providing presentations. The next meeting will be held on March 18th.

XIII. VACSB Update
Ms. Barrett reminded board members of the upcoming VACSB Conference in VA Beach May 7-9.

XIV. Other Business
Ms. Lewis will be handling all future Board Orientations for new Board Members. Ms. Lewis will work with Mr. Brown to handle this transition.

XV. Adjournment

On a motion made at 8:13 PM by Ms. Johnston and seconded by Mr. Szakos the March 10, 2008 Region Ten Board Meeting was adjourned and the Board moved into the Region Ten, Inc. Meeting.

REGION TEN COMMUNITY SERVICES BOARD, Inc.
Meeting Minutes
March 10, 2008
8:13 PM
502 Old Lynchburg Rd
Charlottesville, VA

Members Present

Mike Kelley, Chair
Joe Szakos, Vice Chair
Barbara Barrett
William Hale
Carol Johnston
Julie Dickey
Clyde Gouldman
Owie Samuels
Neal Walters

Members Absent

Angela Hammond
Roxanne White
Steven Stern
Steve Welsh

Others Present

I. Call to Order
Mr. Kelley called the meeting to order at 8:13 PM.

II. Approval of the February 11, 2008 Region Ten, Inc. Minutes
Mr. Kelley asked for approval of the February 11, 2008 Meeting minutes.

On a motion made by Mr. Hale and seconded by Ms. Johnston, the February 11, 2008 minutes were unanimously approved.

III. Other topics
Ms. Becker will provide an update soon on the Nelson and Louisa County projects.

IV. Adjournment
A Motion was made by Ms. Barrett and seconded by Ms. Johnston to adjourn the March 10, 2008 Region Ten Community Services Board, Inc Meeting at 8:14 PM and was unanimously approved.