Board Meeting Minutes - December 14, 2009

December 14, 2009
502-A Old Lynchburg Rd
Charlottesville, VA

Members Present
Angela Hammon, Secretary
Barbara Barrett, Chair
Michael Kelley
William Hale
Clyde Gouldman
Carol Johnston
Weston Mathews, Vice-Chair
Neal Walters
Albert LaFave
Christopher Dumler
Julie Dickey
Aaron Laushway

Members Absent
Steven Stern

Others Present
Robert Johnson, Executive Director
Caruso Brown, Deputy Executive Director
Jessica Shaw, Executive Assistant
Marcia Becker
Joseph Oliver
Donald Long
Gail Anstine
Melody Wilson
Joe Szakos
Sarah Blech

I. Call to Order
Mr. Mathews called the meeting to order at 6:00 PM.

II. Welcome
Mr. Mathews welcomed everyone to the meeting

III. Comments from the Public
Mr. Szakos and Ms. Blech spoke about housing for adults who do not otherwise qualify for housing assistance. Their hope is to have some dialogue with Region Ten about helping them make this needed service a reality.

IV. Specification of Other Items to be added to the Agenda
There were no new items at this time.

V. Presentation
Mr. Oliver, Ms. Anstine and Ms. Wilson presented Crozet Clubhouse and its services. He invited board members to visit the program anytime.

VI. Approval of the November 9, 2009 Minutes
Mr. Mathews asked for corrections to the minutes. Mr. LaFave indicated that he was present at the November meeting. Ms. Hammond indicated she was not present at the November meeting. Under the Personnel Committee, the packet in question should be labeled November. Ms. Barrett did not make the motion under item V, Mr. Hale did.

On a motion made by Ms. Johnston and seconded by Mr. Mathews, the November 9, 2009 Board Minutes were approved as corrected with one abstention from Ms. Hammond and Mr. Dumler.

VII. Executive Director’s Report
See previous month’s packet.

VIII. Personnel Committee
At the November meeting the committee discussed the Executive Director Evaluation. The committee received a lot of suggestions from staff. With Ms. Lewis’ assistance the committee will work on updating the evaluation and having it accessible through SurveyMonkey.

A walk-a-thon is currently being held for Region Ten employees and there will be a health fair held in February. The next committee meeting is in January.

IX. Finance Committee
Mr. Brown summarized the minutes from the packet. The committee is feeling comfortable with the FY10 numbers they have. Staff has done some impressive work.

Mr. Kelley asked that Region Ten look at ways to improve, or hire for, Employment Services. This is an area that families feel strongly about.

X. Public Policy & Advocacy Committee
The committee would like to have a consistent advocacy message. A hand out was provided of the VACSB, Inc. advocacy message.

The filming for Region Ten’s public service spot is currently in its second stage of production. Mr. Brown and Ms. Maltais have been working with NBC29 and are in the final discussion before filming begins for Region Ten’s public service spot.

XI. Fundraising Committee
The group worked well together with a mixture of Board, Leadership Team and staff. The committee would like to recognize; Carol Johnston and her husband, Barbara Barrett, Angela Hammond; Caruso Brown, Martha Maltais, Lynn Shoen, Marcia Becker, Beth Lewis, Matt Damasco, Al McGibney, Larry Eubanks, Ronnie McDaniel, Karen Rifkin, and all others that helped to make the 40th Anniversary Celebration a success. It turned out to be a very lovely event. Fundraising letters have also been mailed out.

XII. VACSB Update
Ms. Barrett summarized the 2009 Annual Report. There is a meeting in Richmond on January 19th to vote on priorities. On January 7th there will be a budget hearing in Harrisonburg and one in Richmond on January 11th.

XIII. Closed Session
Mr. Mathews moved that the Board go into a closed meeting in compliance with VA Code Section 2.2-3712 for the purpose of discussing legal matters with legal counsel. The motion was unanimously approved.

Mr. Mathews read the following: Only public business matters lawfully exempted from open meeting requirements under VA Code Section 2.2-3711 were heard, discussed or considered during the closed meeting. To the best of each individual board member's knowledge public business matters as identified in the motion which the closed session was convened were heard, discussed or considered during the closed meeting. Mr. Kelley, aye; Mr. Walters, aye; Ms. Barrett, aye; Mr. Mathews, aye; Mr. LaFave, aye; Mr. Hale, aye; Ms. Johnston, aye; Mr. Dumler, aye; Ms. Hammond, aye; Ms. Dickey, aye; and Mr. Gouldman, aye.

On a motion made by Mr. Kelley and seconded by Mr. Dumler, the board agreed to sign the Virginia National Bank resolution.

XIV. Adjournment
The meeting was adjourned.