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Home 2016 September Board Minutes
Home Region Ten Minutes 2016 September Board Minutes

2016 September Board Minutes

September 12, 2016 | 4:00 PM | 800-C Preston Ave


Members Present

 Patricia Hughes, Chair                                                                                                                      

Daniel Krasnegor, Vice-Chair                                     

Claudia Allen

Jeff Gould

Missy Wernstrom, Secretary

Albert LaFave

 Others Present

 Jessica Phipps, Executive Assistant

Robert Johnson, Executive Director

Kathy Williams, Senior Director of Finance

Amy Downey, Human Resources Director

Members Absent

 Mary Sullivan                                                                              

Dr. Jerry Swiggett

Eddie Deane

Elliot Harding

Meeting Minutes

 I.   Call to Order

Ms. Hughes called the meeting to order at 4:03 PM.

 II.   Welcome

Ms. Hughes welcomed everyone to the meeting.

 III.   Comments from the Public

There were no comments at this time.

 IV.   Chair’s Remarks

Ms. Hughes briefly reviewed the meeting’s content. The Committee Membership portion of the meeting will be held over until October meeting. October Board Meeting will have an Audit presentation and will be approved in November. Ms. Hughes requested a Women’s Treatment Center update report in November.

 V.   Executive Director’s Remarks and Targeted Staff Positions

See previous month’s packet. Mr. Johnson updated the Board that Region Ten was awarded a SAMHSA grant for $1.3 million to upgrade the Integrated Care Center. This grant will run four years. Currently meeting with Sentara Martha Jefferson to discuss the grant and moving forward. Region Ten met with the Perry Foundation regarding the Women’s Treatment Center. An application was submitted. Mr. Johnson will meet with their board of trustees on September. Most recently, a meeting was held with a donor who has made an exceptionally large pledge.

 Amy Downey presented Targeted Problem Positions. Staff turnover and retention have become critical problems in these positions. Mr. Johnson will present final options to the Board in October for a vote to address these concerns. Three areas of concerns are Case Managers, Clinician III, and ID/DD Residential Direct Support Professionals. Suggested that perhaps a moderator come in to host the focus groups instead of current staff as a way of possibly gaining more accurate responses. Request that Mr. Johnson include in his October report how the Board could help resolve staffing issues.

 VI.   Consent Agenda

Ms. Hughes asked for any changes to the agenda. Mr. Gould needs time to report for the Fundraising Committee. Ms. Hughes requested approval of the consent agenda.

 On a motion made by Mr. Gould and seconded by Ms. Wernstrom, the consent agenda was unanimously approved with a change to remove the Fundraising Committee from the consent portion.

 VII.   Fundraising, Etc.

Mr. Gould commended the Autism Conference. It had over 400 attendees. Power of Ten granted the conference $5,000.

 Mr. Gould recommended a special thank you be given to the staff who helped put the Autism Conference on. The motion was unanimously approved.

 Mr. Gould presented the October Greene County event flyers. Mountain Faith Band will be headlining with the Deanes also performing. The event will be October 23rd at 3:00 pm at William Monroe High School in Stanardsville, VA. Sponsorship ads will be placed on programs to help raise funds to cover the event. Suggested that Region Ten consider selling event t-shirts. Mr. Gould is requesting that the Board help sell ads for the program.

 VIII.   Closed Session: Personnel Matter

I move that the Board go into a closed session pursuant to Section 2.2-3711(A) of the Code of Virginia under subsection (1) to discuss and consider an employment contract for the Executive Director. The motion was unanimously approved.

 I move that the Board certify by a recorded vote that to the best of each Board memer’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed session were heard, discussed, or considered in the closed session. Return: Claudia Allen, Albert LaFave, Jeff Gould, Missy Wernstrom, Daniel Krasnegor, Patricia Hughes, all aye

 On a recommendation from the Personnel Committee, Mr. Johnson’s October 1, 2016 to September 30, 2017contract was unanimously approved.

IX.   Governance Committee Update on ByLaws Revisions

Mr. Krasnegor met with Mr. Long, Region Ten’s lawyer, to answer some questions related to the ByLaws. Mr. Long has offered to meet with the committee to assist with the ByLaws, as well as come to a Board Meeting to on introduce himself to new members. Responsibilities of the CSB are on the Board, not the staff. The Board cannot remove a Board Member, but could take the concern to the locality that they represent to ask them to remove the Board Member. FOIA could require that Board members supply emails, so it may be worth considering the Board have Region Ten emails. Suggested that Board have a policy manual. Mr. Johnson will speak to Ms. Hughes about ConnecTen.

 X.   Personnel Committee: Succession Plan Discussion

The Personnel Committee met with Ms. Lewis to start discussing the succession plan process for senior leadership staff who are nearing retirement. A committee needs to be established to begin the process of succession planning. The VACSB has offered to assist with the process.

 Jeff Gould, Albert LaFave, Claudia Allen, Missy Wernstrom, Patricia Hughes, Jane Lewis and potentially Jerry Swiggett will make up the Ad Hoc Committee.

 A motion was made by Ms. Wernstrom to create the Ad Hoc Succession Planning Committee who will create a timeline, interview candidates, and bring forth potential candidates for the Board to make a final decision for hiring. The motion was seconded by Ms. Allen. The motion was unanimously approved.

 XI.   Other Business

There was no additional business at this time.

 XII.   Adjournment

The meeting was adjourned.