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Home September 2017 Board Minutes
Home Region Ten Minutes September 2017 Board Minutes

September 2017 Board Minutes

September 11, 2017 | 4:00 PM | 800-C, 800 Preston Ave


Members Present

Patricia Hughes, Chair

Daniel Krasnegor, Vice-Chair                  

Claudia Allen                                                                        

Dr. Jerry Swiggett

Albert LaFave

Missy Wernstrom

Summer Sage

Nora Demleitner

Barbara Barrett

Jeff Gould

Stephen Wunsh

Brian Pinkston, Secretary


Others Present

 Robert Johnson, Executive Director

Jessica Phipps, Executive Assistant

Kathy Williams, Senior Director

Karen Osterhaus, Director of Development

Martha Maltais, Senior Director

Genhi Whitmer, Senior Director

Scott Beach, Training Director

Bruce Policy, Consumer Empowerment

Andre Lewis, CAC Chair

Amy Downey, HR Director

Lisa Beitz

Joel Rothenberg, DBHDS

Meeting Minutes

I.   Call to Order

Ms. Hughes called the meeting to order at 4:00 PM.

 II.   Welcome

Ms. Hughes welcomed everyone to the meeting. Mr. Lewis spoke on behalf of the CAC. He indicated that CET graduations were coming up on September 18th and reminded everyone that the Consumer Conference was October 27th.

 III.   Comments from the Public

There were no comments at this time.

 IV.   Chair’s Remarks

Ms. Hughes asked that everyone start thinking about what their expectations will be for the upcoming retreat. The retreat will be discussed at the October meeting. She also asked the Board to consider which committees they would like to be on, or if they would like to continue on the same committees. Ms. Hughes reminded the Board that it is now the second year of the Women’s Treatment Center fundraising campaign. Mr. Johnson’s retirement party is Thursday, September 28th at the Omni, Salons A & B, at 5:30pm. Guest speakers have been lined up as well as live music by a generous donation.

 The Board welcomes Nora Demleitner and introductions took place.

 V.   Executive Director’s Remarks

Mr. Johnson discussed the audits that have been taking place. He indicated that a great deal of staff time and resources have been used for these audits, along with the concern of mailing the final product to Texas for review. Mr. Johnson reminded the Board of the Symposium taking place Wednesday afternoon in 500-A. He will be on WINA News Radio Tuesday morning to promote the Symposium.

 VI.   Consent Agenda

Ms. Hughes asked for any changes to the agenda. The minutes will be removed for corrections. Several motions will also be added to the agenda.

 Ms. Wernstrom moved to amend the consent agenda. Mr. Gould seconded the motion. The motion was unanimously approved.

 In part VI, 2nd paragraph, Mr. Gould’s name needs to be corrected. In part IV, strike the second to last sentence.

 On a motion made by Mr. Pinkston and seconded by Ms. Allen, the corrected minutes were approved with abstentions from Ms. Demleitner, Ms. Wernstrom, and Mr. LaFave.

 VII.   Events of August 11th & 12th

Ms. Osterhaus summarized the events of the rally and the progress that is being made on behalf of Region Ten. Several groups have gathered in the community to offer free counseling services. Ms. Osterhaus has spoken with SAMHSA about coordination efforts here at Region Ten. It became apparent that there was no real deployment method for a crisis like this. A meeting will be set up with MedCorp to address incorporating aspects of mental health care into their process so that this can be addressed during any future crisis. Region Ten will work on prioritizing Region Ten consumers and how to better communicate among staff. Ms. Wernstrom will send UVA contact information to Ms. Osterhaus so that she may reach out to them.

 VIII.   Fundraising Committee

There are no events scheduled this year outside of the Power of Ten grants. Grants will be reviewed in the coming months and recommendations will be brought to the December meeting.

 IX.   Symposium

Mr. Beach and Ms. Maltais presented. Press release went out to the Daily Process and NBC29. Hoping for open dialogue between legislators and the public. Starts at 4:00pm Wednesday. There are some key topics that will be discussed (financial challenges, staffing, etc.) Elliott Harding will be present to host the event. Event will be recorded and put on ConnecTen.

 X.   Human Rights Ad Hoc Committee

Recommendations: Having reviewed the materials the ad hoc committee on Human Rights do not see grounds for the removal of the executive director; and are recommending to the Region Ten Executive Committee to consider how to include consumer feedback to the Board of Directors on a more regular basis in the future. 

 Robert recommends using the CAC moving forward. Also recommends that the new exec meet with this group too.

 The recommendations from the Human Rights Ad Hoc Committee was unanimously approved.

 Exec committee will bring back any further recommendations.

 Mr. Wunsh excused himself from the meeting.

 XI.   Finance Committee

From the Finance Committee:

 The Finance Committee moves that Susan Payne, Partner, Blue Ridge Group, be hired to develop strategies that 1) present the story of Region Ten, as led by Robert Johnson, Executive Director to the public, 2) provide guidance in the development of strategies to market Region Ten during the coming transition period. These actions are consistent with actions taken by the BOD at the June, 2017 meeting re human rights violations.

 The motion was amended as follows: Mr. Krasnegor moves to eliminate #2, to the end that the Finance committee report back within 90 days for further marketing efforts. The motion was seconded by Ms. Wernstrom and was unanimously approved.

 Ms. Sage made a motion to accept the proposal as amended. The motion was seconded by Ms. Wernstrom and was unanimously approved.

 Blue Ridge Group Proposal: (Approved portion)

Specifications: This estimate includes the press release, profile piece, and proclamation on Robert Johnson as well as the photography and research needed to complete.

 Press Release

    1. Write press release with photos on Region Ten and Robert Johnson, Executive Director.
    2. Distribute to local and regional media and respond to questions.
  1. Profile on Robert Johnson
    1. A written piece on the Mr. Johnson’s life and work with Region Ten.
  2. Proclamation on Robert Johnson
    1. A longer written formal proclamation to detail Mr. Johnson’s retirement and work with Region Ten.
  3. Photography
    1. Location scouting
    2. Equipment and photographer
  4. Research

 Total Estimated Cost: $4,000

 XII.   Closed Session.

The meeting took a five minute break.

 A motion was made by Mr. Pinkston that the Board go into closed session pursuant to Section 2.2-3711(A) of the Code of Virginia under Subsection (1) to discuss and consider an employment contract for a personnel matter. The motion was unanimously approved. Mr. Johnson, Ms. Phipps, Mr. Rothenberg, and Ms. Beitz were invited to stay.

 Mr. Pinkston moved that the Board certify by a recorded vote that to the best of each Board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed session were heard, discussed or considered in the closed session. Mr. Gould, aye; Ms. Wernstrom, aye; Mr. Swiggett, aye; Ms. Allen, aye; Ms. Sage, aye; Mr. LaFave, aye; Ms. Barrett, aye; Ms. Demleitner, aye; Mr. Pinkston, aye; Mr. Krasnegor, aye; Ms. Hughes, aye.

 Ms. Wernstrom motioned that in the event that an executive director is not in place when Robert Johnson leaves, Marcia Becker will be named interim executive director. Mr. Gould seconded the motion and it was unanimously approved.

 The Personnel Committee will negotiate the interim executive director contract along with the attorney.

 Resolution: The Executive Committee recommends the following:

 WHEREAS, the Directors of Region Ten Community Services Board, an agency of local government, (the “CSB”), have determined that it is in the best interest of the CSB to authorize Marcia Becker (“New Authorized Signer”), in addition to Robert Johnson and Kathy Williams, to engage in banking transactions, execute checks and drafts on said accounts in the name of the CSB (“Banking Transactions”) with the CSB’s financial institution, Union Bank & Trust (“Union Bank”);

 NOW, THEREFORE, BE IT RESOLVED, that the New Authorized Signer is hereby authorized to engage in Banking Transactions with Union Bank on behalf of the CSB.

 FURTHER RESOLVED, that all other acts of any officer or employee of the CSB  which were or are in conformity with the purposes and intent of this resolution are hereby ratified, approved and confirmed.

 CONTINUING VALIDITY.  Any and all acts authorized pursuant to these resolutions and performed prior the passage of these resolutions are hereby ratified and approved.  These resolutions shall be continuing, shall remain in full force and effect and Union Bank may rely on it until written notice of its revocation shall have been delivered to and received by Union Bank.  Any such notice shall not affect any of the CSB’s agreements or commitments in effect at the time notice is given.

 The undersigned hereby certifies that the above resolutions were duly adopted by a majority of the members of the Board of Directors of Region Ten Community Services Board at a meeting duly called and held on September 11, 2017, and that such resolutions are in full force and effect on the date hereof.

 The recommendation was unanimously approved.

 XIII.   Adjournment

The meeting was adjourned.