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Home February 2018 Board Minutes
Home Region Ten Minutes February 2018 Board Minutes

February 2018 Board Minutes

February 13, 2018 | 4:00 PM | 800-C, Preston Ave


Members Present

 Patricia Hughes, Chair   

Daniel Krasnegor, Vice-Chair

Jeff Gould

Missy Wernstrom

Albert LaFave

Barbara Barrett

Summer Sage

Brian Pinkston, Secretary

Stephen Wunsh

Nora Demleitner


Others Present

 Lisa Beitz, Executive Director

Jessica Phipps, Executive Assistant

Marcia Becker, Senior Director

Kathy Williams, Senior Director

Lynn Shoen, Senior Director

Joel Rothenberg, DBHDS

Peggy Whitehead

Members Absent

 Jerry Swiggett

Meeting Minutes

I.   Call to Order

Ms. Hughes called the meeting to order at 4:00 PM.

II.   Welcome

Ms. Hughes welcomed everyone to the meeting. Peggy Whitehead introduced herself as a resent applicant for Nelson Representative. Lisa Beitz, new Executive Director of Region Ten CSB was welcomed. Marcia Becker was thanked for being Interim Executive Director. Lynn Shoen, who is retiring March 2nd, was thanked for her many years of service to Region Ten. Summer Sage was thanked for her service to the Board and the consumers of Region Ten with a certificate of appreciation. Claudia Allen, who was not present at the meeting, left the Board, and was recognized by a certificate.

 III.   Comments from the Public

There were no comments at this time.

 IV.   Chair’s Remarks

Ms. Hughes stated that she has reached out to the localities with Board Representative vacancies and expressed out need and desire for diversity. It was suggested to reach out to Chambers of Commerce and NAMI.

 Joel Rothenberg spoke to the Board. He expressed his appreciation for being part of the hiring process for the new Executive Director of Region Ten.

 V.   Executive Director’s Remarks

See previous month’s packet. Lisa Beitz thanked the Board for their comments and expressed her appreciation of the knowledgeable staff she is working with.

 VI.   Consent Agenda

Ms. Hughes asked for any changes to the agenda. Ms. Hughes requested approval of the consent agenda.

 On a motion made by Ms. Wernstrom and seconded by Mr. Wunsh, the consent agenda was unanimously approved.

 VII.   Finance Committee

Mr. Wunsh indicated that the purchase of the small plot on Old Lynchburg Rd fell through on the end of the buyer.

 VIII.   Personnel Committee

Ms. Wernstrom indicated that the Human Resources aspect has been about 80% cleaned up. May need to pay back $36,000 related to an audit. $20,000 is being appealed due to documents not being copied properly despite the information being present. Region Ten recently hired a new Human Resources Director, Michael Drueen. Ms. Sage indicated that MedExpress reached out in regards to a consumer who received care that was not capable of signing on their own behalf, but did regardless. Procedures will be looked at around this concern.

 IX.   Public Policy Committee

VACSB Legislative Updates can be found on their website weekly. Blue bags were passed out from VACSB with information, pens, annual reports, to use during legislative visits. Local representatives and their contact information were emailed to the full Board. General Assembly is on break until April 18th Ms. Barrett has further information she can forward to the Board if they would like it. The committee is working on an email to send to legislators as well as asking Board Members to meet with their local legislators. Ms. Sage suggested reaching out to the school boards because they seem to have a voice during budget talks. The letter that the committee is being worked on, Jessica Phipps can send to the legislators and localities, as well as emailing them directly. If a Board Member knows someone personally, they should send the email. This is also a good opportunity to introduce Lisa Beitz to the localities and legislators.

 X.   Board Retreat

A draft agenda will be coming out soon. Please send in your personal narrative to Jessica Phipps, who is putting together the pre-retreat binders. The Retreat is March 8th at 500-A Old Lynchburg Rd. Committees will have time to meet during the Retreat.

 XI.   Executive Director Comments

Ms. Beitz passed around a logo for MOHRS Center.

 She discussed the packet and the report she completes. As time goes on she will add information from trend data she pulls. She will work with staff around succession planning. Ideally the plan can be implemented at all levels so that we are not losing key information held by those long standing employees.

 Looking at ways to update the Board about upcoming events. A structure will be created that will have information the Board can look at regularly to stay connected and involved.

 Ms. Beitz touched on the 4 email servers that we have that all crashed around January 3rd. IT has been working diligently on repairing emails and calendars, but the agency is looking at Office 365, which is a more cloud based. Looking at a 90-day transition period. It appears that Region Ten grew exponentially faster than our infrastructure could handle.

 Ms. Sage suggested Chris Morgan, a presenter at several VACSB Conferences, may be a good person to speak to about potential IT needs for the agency.

 Ms. Beitz is interested in Branding and Marketing. In the first several weeks it became clear that there are several projects in process. She participated in a radio spot with Jane Foy this morning for WINA Radio. Karen Osterhaus has been the tip of the spear for Marketing, Evaluation and Grants since August 2017. Ms. Osterhaus has been working diligently around community partnerships as well as who handles certain marketing aspects and grant opportunities. Our infrastructure around Marketing is not compatible. Ms. Beitz indicated she would like to work with the Board around a strategic plan for marketing and grants, so that staff and Board Members are connecting around the same intent about rebranding and marketing with the community. It would be helpful to know who prioritizes marketing, grants, evaluations, merchandising, etc. “What do we look like? What do we sound like? Are we known in the community?”

 An important part will be the Board figuring out their place within the agency and the community, as well as future Board Member onboarding and how to make the mission and message stick and remain cohesive.

 Prioritizing, realigning, consistent communication, policies and procedures need to be aligned between the Board and staff, so that we can be centrally organized and placed. An outside consult that we can speak to when needed vs. having a new full time staff on site may be all we need. All of this will lead to the Board and agency speaking in One Voice.

 The Board would like notice of all upcoming openings.

March Board meeting may be in another location. The focus will be on consumers.

 XII.   Other Business

There was no additional business at this time.

 XIII.   Adjournment

The meeting was adjourned.