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Home July 2018 Board Minutes
Home Region Ten Minutes July 2018 Board Minutes

July 2018 Board Minutes

July 09, 2018 | 4:00 PM | 800-C Preston Ave.


Members Present

 Jeff Gould, Vice-Chair

Albert LaFave

Barbara Barrett

Brian Pinkston, Chair

Stephen Wunsh

Peggy Whitehead, Secretary

Sena Magill

John Kronstain

Nora Demleitner


Others Present

 Lisa Beitz, Executive Director

Jessica Phipps, Executive Assistant

Kathy Williams, Senior Director

Genhi Whitmer, Senior Director

Members Absent

 Patricia Hughes                                                                                   

Missy Wernstrom

Meeting Minutes

I.   Call to Order

Mr. Pinkston called the meeting to order at 4:00 PM.

 II.   Welcome

Mr. Pinkston welcomed everyone to the meeting.

III.   Comments from the Public

There were no comments at this time.

 IV.   Chair’s Remarks

Mr. Pinkston asked the Board their preference about meeting in August. The Board will not meet in August. The Executive Committee will still meet in July. PP&A will not meet in July.

 Mr. Wunsh moved, Ms. Barrett seconded, approved to add a closed session to the agenda to discuss a personnel matter.

 Mr. LaFave moved, Ms. Magill seconded to add discussion pertaining to security at Region Ten. The motion was approved.

 V.   Executive Director’s Remarks

See previous month’s packet. A survey has been sent to staff and a second survey sent to consumers related to security at Region Ten. The Peterson Building security guard has been moved to a discreet location on premises. The security agency has completed half of their evaluation. The report should be to Ms. Williams by the end of the week. The survey to staff and consumers will be completed July 20th and Ms. Beitz will share the results with the Board.

 Wellness Recovery Center has opened. The remodeled facility is beautiful. Staff and community partners have been providing good feedback about improved policies and procedures. The acute wing is not open at this time. The wing is being looked at for possible changes to the layout so that it is both safe and healing.

 The question was raised about safety/security training for staff. Currently staff receive CPI training. If the security report is ready by the September meeting, Ms. Beitz will bring the recommendations to the Board.

 There are three pieces to the Strategic Planning process. The Board and Leadership Team came together to create a Strategic Plan last year that went through the end of FY18. A new Strategic Plan is in play to be created by spring 2019. Vendors are currently being reviewed through the RFP process. After this process, the role of participants will be determined. Short Term goals currently being evaluated include Same Day Access and Medicaid Expansion. In March the Board had a Retreat. Lisa created a chart to keep track of the items that came from the Retreat to work towards, and has been keeping this up to date.

 August 21st will be the Board Orientation from 8:30am-1:00pm. This will include time with the lawyer, leadership team, lunch, and tours of a few facilities. Board members will also be connected to the Directors of programs from their localities. Ms. Beitz will ask for feedback to improve the orientation experience.

 A key area of discussion among Leadership Team is succession planning. Looking at two retirements within the next year. Region Ten has connected to a PR consultant in regards to marketing to help guide “one voice” responses to areas of importance. The consultant will be working closely with Karen Osterhaus. Discussion continues around best practices for communication among the Board, Executive Director and Leadership Team. Ms. Beitz and the Board Chair will check in with each other on this topic at each Board meeting.

Currently have three vacancies on the Board. There is interest in Fluvanna and Albemarle. Greene still needs an interested party.

Mr. Pinkston indicated that ConnecTen will be used more going forward. He encourages the Board members to consider using a Region Ten email. Part of the Board Orientation will go over FOIA rules and regulations especially in the area of communication.

 Ms. Beitz asked the Board to inform her of any community partnerships or partnerships that could benefit from a staff meet and greet discussion to go over programs. A meeting will take place in September with CASA and the Rotary. Mr. Kronstain suggested C&F school based staff could go to the schools and provide a rundown of Region Ten programs. Some schools receive this now, but not all of them do. Mr. Gould reminded the Board how successful the MH Luncheon was. Ms. Magill suggested the Board may be able to assist in these presentations to community partners. Ms. Beitz suggested it may be beneficial for a staff member to attend with the Board member to answer any specific questions there may be.

 Nelson ALF is about two weeks from completion. From there certificates of occupancy and licensure can take place. The director and assistant director for the ALF have been hired. Recruitment for other positions is ongoing. Region Ten will be the fourth CSB to run an ALF. Ms. Beitz has been in contact with those other CSBs. The Nelson ALF will be licensed by DSS instead of DBHDS.

 The CSB will have to look at potentially cutting costs due to the Medicaid Expansion. There will be two required years of reductions. Priorities will be reviewed over the next six months for the coming year. All 40 CSBs are working with the VACSB to figure these areas out as far as numbers go.

 VI.   Consent Agenda

Mr. Pinkston asked for any changes to the agenda. Mr. Pinkston requested approval of the consent agenda.

 On a motion made by Mr. Gould and seconded by Ms. Magill, the consent agenda was unanimously approved.

 VII.   Closed Session

Ms. Whitehead moved that the Board go into a closed meeting in compliance with Va. Code § 2.2-3712 for the purposes of:

  • Discussion of employment matters pursuant to 2.2-3711.A.1;

 The motion was unanimously approved. Ms. Beitz and Ms. Whitmer were invited to stay for the closed session.

 The Board hereby certifies as follows in compliance with Va. Code §2.2-3712(D):

 To the best of each individual board member’s knowledge, only public business matters lawfully exempted from open meeting requirements under Va. Code §2.2-3711 and only such public business matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the closed meeting. The entire Board answered aye.

 VIII.   Other Business

There was no additional business at this time.

 IX.   Adjournment

The meeting was adjourned.