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Home June 2019 Board Minutes
Home Region Ten Minutes June 2019 Board Minutes

June 2019 Board Minutes

June 10, 2019 | 4:00 pm | 500-B Old Lynchburg Rd


Members Present

Jeff Gould, Vice-Chair

Barbara Barrett, Chair

Stephen Wunsh

John Kronstain

Nora Demleitner

Peggy Whitehead, Secretary

Diane Jacobs

Linda Hanson


Others Present

Lisa Beitz, Executive Director

Lisa Hearl, Training Director

Kathy Williams, Senior Director

Members Absent

Albert LaFave

James Murphy

Andre Lewis

Meeting Minutes

I.   Call to Order

Ms. Barrett called the meeting to order at 4:00 PM.

II.   Welcome

Ms. Barrett welcomed everyone to the meeting. Board members welcomed the newest Board Representatives and introduced themselves.

III.   Comments from the Public

There were no comments at this time.

IV.   Chair’s Remarks

The July 8th Board Meeting will be rescheduled. The Board will instead meet on July 15th at 4:00pm in room 500-B. There will be no Board meeting in August. Ms. Barrett requested that everyone take a moment to review the list of acronyms from the Department that was recently sent out.

V.   Executive Director’s Remarks

See previous month’s packet. There was a mass shooting in VA Beach Friday before last. There was a call from DBHDS for resources to come and provide support. Region Ten provided 8 staff to provide counseling as did some first responders from the city employees. All 40 CSBs offered the same support. That first day in VA Beach which was Monday morning, there was some immediate response over the weekend, but by Monday morning there was 130 counselors and 3,000 city employees there for support. Lori Wood was there Monday through Wednesday.

We are navigating STEP VA outpatient services. The Department really wants all CSBs to have a menu of services so that our clinicians are all trained in trauma informed care, behavioral therapy and that we have some system of training around evidence informed practices. Region Ten has to submit our plan in the next week. We are ready to implement the plan.

 50 on a Tour will take Lisa Beitz to the counties and a few locations within Charlottesville/Albemarle to serve Kona Ice to consumers who come in to receive services. This will be a great opportunity for Ms. Beitz to discuss our services and other highlights of Region Ten.

Same Day Access indicates that an individual can come in and have an initial clinical assessment that day and with a follow up appointment within ten business days. Region Ten is struggling in two areas around that. One is because there is walk in and you cannot predict how many people in day will walk in and we have 4-6 clinicians on any given day doing assessments. Volume is just greater than our capacity. Second is because of our short term model that’s not so short term, we then don’t have capacity once they have that assessment to get them in within the ten business days. We’ve done a couple of things around that and we changed the structure of our assessment in terms of how many folks are assessing, who is assessing, we have also plugged in BOOST to provide some supportive bridge groups between assessment and first treatment. Third is one of the things we struggled implementing was that we hired an Engagement Specialist who resigned within two months. This is part of the Same Day Access Model which is for if someone doesn’t show up for their therapy appointments, they get rerouted to the Engagement Specialist who does some outreach and tries to reengage them.

 The Louisa project CVHS says she has the money for half of the Louisa Clinic. Our proposal is that they put 1.5 million up front and then contract with them to essentially rent free living for a period of time. So this is being worked on. We are looking at an optimistic two years out for this.

 ALF now has 29 consumers. Last month there were 15. Genoa is ready. They are paying for all renovations including costs to cover displaced staff.

 VI.   Consent Agenda

Mr. Gould moved to accept the consent agenda. Mr. Wunsh seconded the motion. The motion was unanimously approved.

 VII.   Closed Session

Ms. Barrett moved the Board go into a closed meeting in compliance with Va. Code § 2.2-3712 for the purposes of: Discussion of employment matters pursuant to 2.2-3711.A.1; the motion was seconded by Mr. Wunsh and unanimously approved.

Mr. Wunsh moved that the Board hereby certifies as follows in compliance with Va. Code §2.2-3712(D):

To the best of each individual board member’s knowledge, only public business matters lawfully exempted from open meeting requirements under Va. Code §2.2-3711 and only such public business matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the closed meeting.

The motion was unanimously confirmed.

Mr. Kronstain motioned that the Board approve the terms of the contract discussed during the closed session and to allow the Personnel Committee to negotiate and finalize the terms. Mr. Wunsh seconded the motion. The motion was unanimously approved.

VIII.   Nominating Committee

The suggested slate of officers are: Barbara Barrett as Chair, Jeff Gould as Vice Chair, and Peggy Whitehead as Secretary.

The slate was accepted and approved as presented by anonymous vote.

IX.   Bylaws

A copy of the draft bylaws went out prior to the meeting for a final review.

  • Page 3 under Section 2 “the term of office shall be one year. No officer may serve more than three consecutive full terms in the same office.”
  • Page 4 under committees and under Personnel it says “Shall be the responsibility of the committee to perform an annual evaluation of the executive director.” Under Ms. Beitz contract, it indicates that the evaluation should be handled by the Executive Committee. Ms. Barrett motions to strike the Personnel Committee and put into the Bylaws that the Executive Committee will perform this task. This motion was removed with the Board preferring to keep the Personnel Committee as the performer of the evaluation.

 Ms. Demleitner moved to accept the amended bylaws. Mr. Gould seconded the motion. The motion was unanimously approved.

X.   Budget

Ms. Williams provided a brief summary of the budget.

Ms. Whitehead moved to accept the recommended budget. Mr. Wunsh seconded the motion. The motion was unanimously approved.

XI.   Other Business

There was no additional business at this time. Mr. Gould is going to be the Chair of the Public Policy and Advocacy Committee.

XII.   Adjournment

The meeting was adjourned.