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Home October 2016 Board Minutes
Home Region Ten Minutes October 2016 Board Minutes

October 2016 Board Minutes

October 10, 2016 | 4:00 PM | 800-C, 800 Preston Ave

Attendees

Members Present

 Patricia Hughes, Chair                                                                                        

Daniel Krasnegor, Vice-Chair                                                                                                                                                  

Dr. Jerry Swiggett

Claudia Allen

Mary Sullivan

Jeff Gould

Missy Wernstrom, Secretary

Eddie Deane

Summer Sage

 

Others Present

 Jessica Phipps, Executive Assistant

Robert Johnson, Executive Director

Kathy Williams, Senior Director of Finance

Jane  Lewis, Senior Director

Amy Downey, Human Resources Director

Members Absent

 Elliott Harding

Albert LaFave

Meeting Minutes

I.   Call to Order

Ms. Hughes called the meeting to order at 4:05 PM.

 II.   Welcome

Ms. Hughes welcomed everyone to the meeting.

 III.   Comments from the Public

There were no comments.

 IV.   Chair’s Remarks

Ms. Hughes introduced Summer Sage to the Board of Directors. Kathy Williams explained the need for certain personal information from Board Members which is a state requirement to receive funding from Magellan. The board agreed to provide the information.

 V.   Executive Director’s Remarks

See previous month’s packet. VACSB was a great conference. A large number of legislators were present at the conference. Looking at standardizing services across the 40 CSBs in Virginia. Ticket sales for October 23rd Greene County fundraising event with Mountain Faith Band is now on the website with a supporting article. Fundraising for WTC is moving well. Looking at possibly raising 1.2 million for the Women’s Treatment Center.

 VI.   Consent Agenda

Ms. Hughes asked for any changes to the agenda. Mr. Gould asked that the minutes be removed from the Consent Agenda. Mr. Krasnegor requested that the agenda be changed: Remove the Succession Plan portion. Also to add a motion for Support of the Women’s Treatment Center.

 On a motion made by Mr. Gould and seconded by Mr. Krasnegor, the minutes will be removed from the consent agenda and the agenda will be amended as requested. The motion was unanimously approved.

 VII.   September Board Minutes

Under the Finance section, the motion was made by Jeff Gould, not by the committee.

 Mr. Gould motioned to make a change to the minutes. The motion was seconded by Mr. Krasnegor and unanimously approved.

 VIII.   Greene Concert

Mountain Faith Band is participating in the event at a reduced normal fee. Kudos go to Eddie Deane for his work in setting up this concert. The only other cost associated with the event is a space rental fee of $75 and some printing costs. To date the event has raised $4,800. Mr. Deane’s band is also performing.

 IX.   External Audit Update

The draft Audit needs to be presented to the Board prior to the November meeting. Approval needs to be voted on during the November meeting. Finance committee will be meeting with the Auditors on the 21st at 2:00 pm, and can ask any Board questions at that time. The Auditors will present during the November Board meeting.

 X.   Staff Retention and Recruitment Presentation

Mr. Johnson, Ms. Lewis, and Ms. Downey presented on staff retention and recruitment.

 Leadership Team is recommending a 3% bonus this year, as well as a 2% raise retroactive to July 1, 2016. The raise is already funded in the budget. The bonus would be funded through the reserve fund. Agency is at 25% turnover rate. Increase in the number of consumers over the years, has added to workloads. Pay is one area in the three targeted areas that was a top priority.

 Revenue streams are changing that will allow us to bill more for specific services. Some of these changes may require organizational changes. Mr. Johnson recommended that the board consider need to hold a new class and comp study in FY18 or FY19 and every five years thereafter.

 The second part of the recommendation is to make a statement of intent to provide an annual increase to staff at the start of each fiscal year. Leadership Team would like to come back after evaluating the focus group and survey responses to express further consideration to the Board to improve retention in other critical areas.

 Leadership Team recommends a one-time 3% bonus to be paid November of 2016 and a 2% raise retroactive to July 1, 2016. The motion was made by Missy Wernstrom and seconded by Jeff Gould and was unanimously approved.

 “Recognizing the enormous commitment that our staff make to meet the demands of their jobs, the Board is committed to achieving fair compensation by prioritizing annual raises in the budget process.”

 The motion was made by Ms. Wernstrom and seconded by Ms. Sage. The motion was unanimously approved.

 XI.   Succession Committee Update

Survey Monkey may be used for some communication and interaction. The possibility of using a consulting group to host a meeting to help with the process as well was suggested. Ms. Wernstrom will send out an email to start scheduling a meeting.

 XII.   Women’s Treatment Center Support

One of the donor requires the below resolution to continue with the process of making a donation to the Women’s Treatment Center capital campaign.

 Resolution: Whereas the construction of the Women’s Treatment Center supports the Region Ten mission; The Board agrees that the agency has the resources to cover any and all cost overruns in the construction of the new Women’s Treatment Center.

 The motion to approve the resolution was made by Ms. Allen and seconded by Mr. Deane. The motion was unanimously approved.

 XIII.   Other Business

Mr. Krasnegor met with the IT Director about the Board having access to the intranet. The IT Director will provide a presentation during a future meeting.

 XIV.   Adjournment

The meeting was adjourned.