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Home October 2017 Board Minutes
Home Region Ten Minutes October 2017 Board Minutes

October 2017 Board Minutes

October 09, 2017 | 4:00 PM | 800-C, 800 Preston Ave


Members Present

 Patricia Hughes, Chair                                                                                        

Daniel Krasnegor, Vice-Chair                                                                               

Claudia Allen                                                                        

Dr. Jerry Swiggett

Jeff Gould

Missy Wernstrom

Albert LaFave

Barbara Barrett

Summer Sage

Brian Pinkston, Secretary

Stephen Wunsh

Nora Demleitner


Others Present

 Jessica Phipps, Executive Assistant

Marcia Becker, Interim Executive Director

Kathy Williams, Senior Director of Finance

Genhi Whitmer, Senior Director

Susan Chapman, Brown Edwards

Joel Rothenberg, DBHDS

Beth Gager, Coordinator of Empowerment and Wellness

Meeting Minutes

I.   Call to Order

Ms. Hughes called the meeting to order at 4:00 PM.

 II.  Welcome

Ms. Hughes welcomed everyone to the meeting.

 III.   Comments from the Public

There were no comments at this time.

 IV.   Chair’s Remarks

Ms. Hughes welcomed Beth Gager to the meeting. Ms. Gager reminded the Board about the Consumer Conference coming up on October 27th, 9am-3pm. This will be the 12th annual conference. Conference theme is physical and mental wellness, related to the BOOST program. Nanette Larson is the keynote speaker. Someone from SAMHSA will be speaking in the afternoon about integrated care.

 Ms. Hughes reminded the Board to sign up to visit locations and thank staff for their work. She also reminded members to sign up for Board Subcommittees. Subcommittees need to meet so that meeting calendars can be set. Ms. Phipps should be notified at least three days prior to any meetings so that notice can go out.

 Ms. Hughes turned the meeting over to Interim Executive Director Marcia Becker.

 V.   Executive Director’s Remarks

See previous month’s packet. Ms. Becker notified the Board that the Leadership Team is suggesting that Employment Services be shut down. Decidedly Delicious will be partially rolled into Blue Ridge Clubhouse. Region Ten will work with BreadWorks, which is an employment service.

 A portion of Ms. Becker’s report did not print correctly. The missing sentence was “This is the most extensive review we have ever had resulting in a number of corrective actions”.

 Louisa Clinic concerns. They were closed down for roughly five days for sewage leaking into the offices. Region Ten does have a parcel of land that can be built on. Ms. Becker will begin looking for potential grants to help make this happen.

 At this time there are no updates or additional requests from the audits that just took place. There is a new audit coming up this month that will be looking at the ID program.

 VACSB information from the last conference can be found on the VACSB website. This was very useful information and it was suggested by Ms. Hughes that the Board review this information.

 VI.   Consent Agenda

Mr. Wunsh requested to amend the agenda to move the audit up. Ms. Wernstrom seconded the motion and it was unanimously approved.

 Ms. Sage motioned to remove the minutes from the consent agenda. The motion was seconded by Ms. Barrett and was unanimously approved.

 VII.   Audit Review

Ms. Chapman provided a summary review of the most recent audit of Region Ten. There were no audit adjustments this year. No new comments, no deficiencies, and no material weaknesses were found this year. Region Ten was issued an unmodified opinion, which is good.

 A vote to approve and accept the Audit will take place at the November Meeting.

 VIII.   Board Minutes

Ms. Sage raised concern about voting on a motion for Blue Ridge Group without knowing the full cost. Ms. Sage indicated that the dollar amount was not recorded in the minutes. It was also raised that the Board has a fiduciary responsibility to know the amounts, and that these contract costs should be reflected in the minutes as well. The minutes from September’s Board meeting were not quite clear on what was being voted on due to the amendment of the original motion. The Board was reminded that several years ago the Board voted to allow staff the right to proceed with decisions for the agency so long as they were below a certain dollar amount. Mr. Krasnegor suggested that going forward when amending a motion that the new motion needs to be re-read prior to the vote.

 Ms. Sage suggested a training for record taking for Board and staff to utilize. Mr. Krasnegor volunteered to look into trainings and costs related to record keeping and Robert’s Rules of Order and then report back to the Board. Ms. Whitmer will be copied on those findings. It was suggested that this potential training take place at the next Board Retreat.

 Ms. Sage asked if the contracts that are voted on are included in the minutes, or just the motions. Primarily it is important to know that a budgeted contract was voted on for record keeping. Mr. Pinkston asked if the contract is already included in the FOIA, and if therefore would need to also be included in the minutes, or as an attachment. The overall concern is if a vote like this is too open ended.

 Ms. Sage moved to reconsider the vote to accept the proposal as amended from the Finance Committee. So I am amending it to approve the current Blue Ridge Group contract with cost information attached, once the Board receives the cost information. Ms. Wernstrom seconded the motion.

 Ms. Sage withdrawals her motion. Mr. Krasnegor moved to amend the minutes to include a copy of the proposed Blue Ridge Group contract which was discussed at the September Meeting. Ms. Wernstrom seconded. The motion was unanimously approved.

 Ms. Sage and Mr. Pinkston will follow up on ways to better reflect contracts and costs into records.

 IX.   Personnel Discussion

Mr. Pinkston moved that the Board go into a closed meeting in compliance with Va. Code § 2.2-3712 for the purposes of: Discussion of employment matters pursuant to 2.2-3711.A.1; and was seconded by Ms. Wernstrom. The motion as unanimously approved.

 Ms. Phipps, Ms. Becker, and Ms. Whitmer were asked to stay for the closed session. After the first part of the discussion, Ms. Becker and Ms. Whitmer were asked to leave and Mr. Rothenberg was asked to join the closed session.

 Mr. Pinkston read aloud:

The Board hereby certifies as follows in compliance with Va. Code §2.2-3712(D): To the best of each individual board member’s knowledge, only public business matters lawfully exempted from open meeting requirements under Va. Code §2.2-3711 and only such public business matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the closed meeting.

 Each Board member was verbally polled: Ms. Hughes; aye, Mr. Krasnegor; aye, Mr. Pinkston; aye, Ms. Wernstrom; aye, Mr. Wunsh; aye, Ms. Sage; aye, Mr. Swiggett; aye, Ms. Barrett; aye, Mr. Gould; aye, Ms. Demleitner; aye, Mr. LaFave; aye, and Ms. Allen; aye.

 On a motion made by the Succession Committee, the Board is authorized to enter into negotiations to hire Lisa Beitz with the stipulation that negotiations must include residency in the service area take place within 12 months. Mr. Pinkston seconded the motion and was approved with one abstention from Ms. Demleitner.

 Ms. Allen and Mr. Wunsh will work with Region Ten’s employment lawyer and human resources for negotiations. A negotiated contract will be brought to the Board at the next meeting. Mr. Rothenberg will forward the executive director salary range to Ms. Allen and Mr. Wunsh.

 X.   Human Rights Motion

Ms. Sage motioned to table the human rights motion to include further discussion until the next meeting. Mr. Pinkston seconded the motion. Ms. Demleitner left prior to the motion, which was unanimously approved.

 XI.   Other Business

There was no additional business at this time.

 XII.   Adjournment

The meeting was adjourned.