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Home September 2018 Board Minutes
Home Region Ten Minutes September 2018 Board Minutes

September 2018 Board Minutes

September 10, 2018 | 4:00 pm | 800-C Peterson Building


Members Present

 Jeff Gould, Vice-Chair

Missy Wernstrom

Albert LaFave

Brian Pinkston, Chair

Stephen Wunsh

Nora Demleitner

John Kronstain

Nadia Anderson

Victoria Waterfield

Sena Magill

Patricia Hughes                                                                                  

 Others Present

 Lisa Beitz, Executive Director

Jessica Phipps, Executive Assistant

Kathy Williams, Senior Director

Karen Osterhaus, Senior Director

Members of the public

Representatives from news media

Members Absent

 Barbara Barrett

Peggy Whitehead, Secretary

Meeting Minutes

I.   Call to Order

Mr. Pinkston called the meeting to order at 4:00 PM.

 II.   Welcome

Mr. Pinkston welcomed everyone to the meeting.

 III.   Comments from the Public

Members of the public came forward to ask as to the composition of the Board, both in terms of its consumer representation as mandated by Code, and to its diversity more broadly. Members also expressed concerns over recent changes to the Consumer Advisory Council (CAC). Another member of the public asked what the Medicaid dollars are being used for, and expressed concern over the upcoming CAC Conference. One member of the public voiced concerns that consumers were not being listened to.

 IV.   Chair’s Remarks

Mr. Pinkston thanked the members of the Public who both spoke at, and attended, the meeting, and acknowledged their concerns. Mr. Pinkston welcomed two new Board Members Nadia Anderson, Fluvanna County, and Victoria Waterfield, Albemarle County.

 V.   Executive Director’s Remarks

See the ED packet that went out in the mail. Ms. Beitz spoke about the Assisted Living Facility open house. The application for licensure is currently in process. There are a number of employees who will be working at the ALF who worked at the facility in its prior role as a nursing home.

 Strategic Plan RFP process is underway. The process began with 13 applications. And two companies who scored highest and as finalists, references will be called for final decision making.

 Ms. Williams went over the fiscal trend data. Medicaid growth has been consistent and growing.

 VI.   Consent Agenda

Mr. Pinkston asked for any changes to the consent agenda. Mr. Gould asked the Fundraising minutes be that Ms. Fletcher’s name be corrected.

 On a motion made by Mr. Wunsh and seconded by Ms. Magill, the consent agenda was unanimously approved with a change to the Fundraising Committee Minutes as indicated.

 VII.   Power of Ten Update

Mr. Gould and Ms. Osterhaus indicated that last year’s grant results have been received. The new application for FY19 was sent out and are due back to the committee by the end of September.  

 VIII.   Governance Update

The Ad Hoc Governance Committee is in the process of updating the Board’s Bylaws and its Codes of Conduct and Ethics. Marketing and Outreach functions will likely be moved under the Fundraising Committee. (That committee would then work closely with Karen Osterhaus.) Public Policy and Advocacy’s name would then change to the Governmental Affairs Committee. (The Ad Hoc Governance Committee’s recommendations will eventually go to the full Board for review and approval.) 

 IX.   Discussion on the CAC

In light of the public comments, Ms. Beitz offered to update the Board on the current status of the CAC. She summarized the past function of the CAC. (It last met after the Board meeting in May.) Many consumers came forward, after the CAC meeting, to state that they felt uncomfortable during that meeting and did not want to return. Given that feedback, the CAC was put on temporary hold, to consider both that feedback and also other pieces pertaining to the council. The CAC had become a lunchtime fellowship, which Leadership Team wanted to maintain. But it also gave consumers a time to speak their ideas and thoughts. LT is now considering options for a different venue for the latter piece. That’s ongoing.

 Ms. Beitz also noted that, several years ago, the Consumer Empowerment Liaison was moved under BOOST as part of the Wellness initiative. The person who was in that role left the agency. She also reminded the Board that the upcoming CAC Conference is October 26th from 9am-3pm at the Holiday Inn on Emmett St. 

 This led to a discussion by Board members on how best to improve consumer advocacy. A suggestion was made to have a private Facebook page for consumers and liaisons as a way to communicate information more quickly. rather than waiting for events or meetings to come up. More generally, members wondered how best to hear from consumers, living in their localities, to ensure their voices are being heard. (It was at this point that Mr. Gould left the meeting.)

 The proposal was put forward to establish an ad hoc committee that would consider how to increase consumer feedback. It would also explore ways to continue to increase diversity on the Board itself. (The Personnel Committee will continue to look at diversity within staff hiring.) 

 Ms. Magill moved to create the Ad Hoc Committee. The motion was seconded by Ms. Wernstrom and was approved unanimously. (The name of the committee was later confirmed as the Ad Hoc Committee on Diversity, Inclusion, and Consumer Advocacy.) Ms. Nadia Anderson was appointed chair of the committee. Mr. LaFave, Ms. Magill, and Ms. Wernstrom were selected as members.

 Board members were asked to update their status as to whether they, or a family member, currently, or in the past, have received services. This information was to be submitted directly to Ms. Phipps for confidential safekeeping. (Subsequent to the meeting, it was confirmed that the Board exceeds the Code-mandated threshold of representation.)

 X.   Updates on Finance

The Audit is now underway. It has gone well despite the conversions to electronic applications and software experienced this past year. We are currently tracking toward a significant surplus for the last Fiscal Year. The Draft Audit report may not be available in time for the Finance Committee’s next meeting. It should be available by the Board’s October meeting.

 XI.   Consumer Trend Data Presentation – Rescheduled Due to Lack of Time

 XII.   Adjurounment

A motion was made, seconded and approved to adjourn the meeting.